The City's process of managing public records is not a centralized function. Each department manages their own records independently. The following information is provided to assist the public in receiving the requested information in a legally sufficient and timely manner, pursuant to guidelines provided in the California Public Records Act (CPRA), Government Code Sections 6250 to 6270:
Members of the public may now request public records through an online portal that corresponds with each City department, and tracks delivery of information. The online Public Records Request Portal is managed during regular business hours Monday through Friday, 8:00 a.m. to 5:00 p.m. (excluding holidays). Timely delivery of information in response to a request for public records will occur when the request is submitted electronically.
Note: Data entered into Public Records Request Portal is considered public information.
The City has an Online Records Library that provides access to City Council records (contracts, deeds, historical photos, minutes, ordinances, resolutions) 24 hours a day, seven days a week. These records do not require submission of a public records request.
Individuals unable to make public records requests online may phone or email the department responsible for managing/retaining/delivering the requested information. A Records Liaison will be happy to assist you! View contact information for City departments.
Public records are open to inspection by appointment during normal business hours. If a records request involves review of physical records by more than one department, a mutually agreeable time should be established for the inspection of records.
Persons inspecting City records shall not destroy, mutilate, deface, alter, or remove any such record(s) from City offices. The City reserves the right to have internal personnel present during the inspection of records in order to prevent the loss or destruction of records. There is no charge to inspect records.
The City of Huntington Beach may refuse to disclose any records which are exempt from disclosure under the California Public Records Act. (See G.C. Section 6254 et seq.) Paper copies of records that are not exempt from disclosure are available upon pre-payment of a .10 cent per page duplication fee. Duplication of records on other types of removable media (CD, DVD, flash drive) is available by request for the direct cost of duplication materials only.
Planning Commission meetings are held on the 2nd and 4th Tuesdays of each month. Meeting Agendas, Action Agendas, and Minutes are available to view online.